The corporate world can’t do without meetings and presentations since they both play a key part in closing a significant transaction. However, according to a Harvard Business Review analysis, many of the meetings in the U.S are inefficient in terms of team building and productiveness. So, what can you do to make your sessions more improvised, team-oriented, and productive? You may start by designing a conference room, and you’ll have accomplished 90% of your work.
I’m sure you haven’t given much thought to designing your conference room for productivity, which is where most business deals fall through the cracks. As a result, it is time for you to pay attention to designing your conference room so that corporate values and work culture are clearly represented. But, the layout and elegance of your ideal conference room should not call attention to itself. Instead, it should make it easier to network, interact, and connect with your peers, employees, clients, and anyone in the room.
It should meet the requirements of the experts who will be using the space. It should be well-equipped with tools and technology. It should be a comfortable setting for employees to show their ingenuity. In general, it is recommended that you structure your conference room with efficiency in mind. And to make it all happen, just consider the simply effective ideas outlined below.
There should be no distractions
Meetings and presentations are slow and dull, thus, employees in the room easily find distractions. Their creativity, team cohesion, and performance are all hampered as a result of this. Hence, as an employer or businessperson, it is your responsibility to ensure no distractions. You should install high-quality windows with ballistic glass since they are soundproof. You should also consider using high-quality corrugated roofing sheets, which are again soundproof. In this manner, even if your workplace is in a high-traffic area, there will be no disruption. You should also replace unstable furniture, loud ventilation systems, and flashy lights.
Choose the correct color scheme
You may believe that selecting the suitable color theme means picking light tones of bright colors such as blue, yellow, green, peach, and white. However, this is only partially correct in terms of a brand because each one has its unique color. As a result, not only should the interior and color scheme of your conference room be brand-specific, but so should the rest of your office. To determine your brand’s color, you can refer to credible internet resources or, better yet, leave it to your designer.
Invest in tools and technology
How will you run meetings and presentations? Through traditional whiteboard techniques? Obviously not, right? You must have audio and video equipment, but is it of good quality and up to date? Your conference room should be fully equipped with high-quality, cutting-edge audio/video devices to ensure easy setup, functionality, high speed, bandwidth, and the highest resolution possible.
Take care of personal space
Do you want individuals in the conference room bumping into each other due to a lack of space or awkward seating arrangements? Then design your room with personal space in mind. Do not make the mistake of arranging 20 chairs and tables in a room that can only hold 15 people. You must plan and build your conference room to be large enough to handle the number of people using it simultaneously. Later, it should not be furnished as per the planned capacity.
Pick the right furniture
Meetings are not always uninteresting, occasionally, you can also organize fun activities there. There is also a break time to refresh, rest, speak and debate with others. Do you want your attendees to suffocate in one spot, unable to move or adjust seating? If this is the case, how will effective communication take place? As a result, when it concerns furniture, it is advised to make wise investments. Your conference room furniture should be movable, light, and customizable. It is necessary for easy movements, physical activity, and seat switching.
Safety and security
This is the most crucial factor to consider while creating a conference room. Since external causes and tragedies do not look at the time and place, you must examine the safety and security measures to be adopted. Ensure that cords and cables are fully covered and properly placed to prevent falls. There are functional alarm and intercom systems, handheld fire extinguishers are accessible, there are no sharp edges on the furnishings, there is wheelchair access, and there are no quick emergency exit gates, and so on.
The secret to encouraging your employees to be more productive and successful is to provide them with an open, undisruptive, and nuisance-free environment. Inadequate workspace and facilities have the opposite effect. Therefore correct conference room design will assist you in making a significant impact for the best.